Graduate Admissions

Steps to Applying

If you have any questions, please contact us.

Thank you for your interest in studying at Chiba University (CU). The Graduate School of Science and Engineering invites applications for its master’s and doctoral programs. Each graduate program has specific application deadlines and requirements, so plan carefully. Allow plenty of time for transcripts, certificates and test scores to arrive before each program’s deadline. Incomplete application will not be accepted. If you have questions about application requirements or programs, please contact us or your desired academic advisor at the Graduate School directly.
Read more to learn what’s ahead as you prepare to join CU for the upcoming admission application.

(Click the + button to see details.)

1. Choose your desired admission.

Please see Annual Entrance Examination Schedules, choose the one of admission programs and check the application schedule. It will be updated on the website around January annually.

2. Find your desired academic advisor.

Please refer to the Admission Guidelines you choose and find out a list of faculty members at the end of the Guidelines. You can see the names and key words in research field of faculty members each department. You need to choose one of them as your future academic advisor from the list of faculty members in the Guidelines.

3. Contact him/her by email.

Before applying, please directly contact a desired academic advisor at CU in the education and research field that you wish to choose, by email, and inquire about the content of the related education and research so as to confirm your choice. And besides, you must clearly tell him/her about your choice including the when of admission (October or April), the type of program/selection (master’s or doctoral/general selection or special selection). Then you could fill out his/her name and the pre-approval date (for the master’s/general selections use) on the application forms with his/her pre-approval for the application.
You must discuss with him/her and get his/her pre-approval once again if you change some conditions such as from October to April admission, or from this year’s admission to the following year’s one.
When you could not get pre-approval from him/her for application for some reason, you need to contact another academic advisor to get it. If you cannot find his/her email address on the website, please advise us so.

4. Get the Admission Guidelines and application forms.

Each entrance examination has its own Admission Guidelines and application forms. The distribution start time for most programs should be around early May annually though it may vary depending on the programs or selections. Please make sure the when for the distribution in the Annual Entrance Examination Schedules, and then get the one. You may not receive the one before the distribution starts. Please click here for more details.
Some of the special selections do not provide paper Admission Guidelines and application forms. Please download them from each webpage available for your application.

5. Submit “Request for Judging Qualification for Admission Application” (for applicable applicants only).

Some applicants need this procedure around one month before the regular admission application deadline for it. Please refer to the Admission Guidelines in detail. If you are the applicable one and miss it, you cannot submit the regular applications later.


  • Master’s program’s applicants who graduated or expect to graduate from a four-year university in Japan, do not need to follow it.
  • Doctoral program’s applicants who hold or expect to obtain the master’s degree, do not need to follow it.

6. Prepare TOEFL/TOEIC score for the master's applicants.

Some of the master’s programs require the TOEFL or TOEIC score certificate at the time of admission application submission. The TOEFL/TOEIC test type, score type, test validity period and others may vary depending on the Admission Guidelines each. Please be sure to check the details in the Admission Guidelines of yours for your preparation.
Doctoral program’s applicants do not need to submit the score.

7. Pay examination fee.

The amount of the examination fee is JPY 30,000 for all of the programs and applicants despite of living in Japan or overseas. Payment method differs depending on the programs and domestic or overseas applicants. For details, see the Guidelines.

8. Submit paper application.

Please read carefully your chosen Admission Guidelines, prepare all the required documents, certificates, TOEFL/TOEIC score and other materials, and submit them to us IN PERSON, or by Letter Pack mail or registered mail for domestic application before the same application deadline for either way. Overseas applicants may send them to us by EMS (Express Mail Service) or others with tracking system. The applications may not be accepted after the deadline. Paper application is only acceptable for all the admissions. Online or Email application is not available. Applicants may not submit two or more applications to the Graduate School at the same time.
You will receive Admission Ticket for Examination (Juken-hyo) with application code by mail or EMS around ten days after the application deadlines. Please refer to the Admission Guidelines for more details.

9. Take an entrance exam.

Please refer to the Admission Guidelines for more details. You need to hold the Admission Ticket for Examination (Juken-hyo) with you during the entrance exam.

10. Receive Acceptance Letter.

Successfully accepted applicants may receive an Acceptance Letter (Gokaku-tsuchisho) sent promptly by a registered mail* or a Letter Pack Plus (red) mail* for domestic applicants, or EMS for overseas applicants right after the announcement of examination results. Please refer to the Admission Guidelines for more details.

registered mail*, Letter Pack Plus (red) mail*:
which are the delivery systems by hand. When you are out and find a delivery notice left in your mail box or at the front door, you need to contact them about redelivery according to the delivery notice. A storage limitation of the item may be around a week at the post office.

11. Receive papers for entrance procedures.

Successfully accepted applicants may receive a package of papers for the entrance procedures such as Guidelines and others by a Letter Pack mail for domestic applicants, and EMS for overseas applicants;

  • October admissions: It will arrive around early September in the admission year
  • April admissions: It will arrive around between late January and mid-February in the admission year

12. Complete entrance procedures.

Successfully accepted applicants must complete the online entrance procedures in the prescribed period.
Completing the entrance procedures should be fulfilled all the followings of:
(1) registration, and besides, payment of admission fee (paid only once at the time of matriculation) in the Systems
(2) submission of required papers and
(3) receipt of an Admission Letter (called Nyugaku-kyokasho).
If you do not complete the entrance procedures within the prescribed entrance procedures period, you will be regarded as enrollment declining and cannot enter Chiba University. Please read and check the details in the papers (item #11 above) and on the webpage for preparation.
The Admission Letter will be needed for administrative processing upon the procedures for the Student ID Card issuance after the enrollment. Please keep it safe so as not to lose them.

  • October admissions: around the middle of September
  • April admissions: around the middle of March

Now you are finally ready to join us at Chiba University!