Graduate Admissions

Steps to Applying

If you have any questions, please contact us.

Thank you for your interest in graduate admission to Chiba University. The graduate school of Science and Engineering, Chiba University invites applications for its master’s and doctoral programs. Each graduate program has specific application deadlines and requirements, so plan carefully. Allow plenty of time for transcripts, certificates and test scores to arrive before each program’s deadline. Incomplete application will not be accepted. If you have questions about application requirements or programs, please contact us or your desired supervisor at our school directly.
Read more to learn what’s ahead as you prepare to join CU for the upcoming admission application.

1. Choose your desired admission

Please see Annual Entrance Examination Schedules, choose the one of admission programs and check the application schedule. It will be updated on the website around February annually.

2. Find your desired supervisor

Please see the guidelines you choose and find out a list of faculty members each department at the end of the guidelines. When you cannot find the email address of your academic supervisor on the website, please email us so to receive a reply from us right away.

3. Contact him/her by email

Before applying, please directly contact a desired academic supervisor at our school in the education and research field that you wish to choose by email, and inquire about the content of the related education and research so as to confirm your choice. And besides, you must clearly tell him/her about your choice including the when of admission (October or April), the type of program/selection (master’s or doctoral/general selection or special selection). Then you could fill out his/her name on the application form with his/her pre-approval for the application. You must discuss with him/her and get his/her pre-approval again when you changed some conditions such as from October to April admission, or from this year’s admission to the following year’s one. When you could not get pre-approval from him/her for application for some reason, you need to contact another supervisor to get it. If you cannot find his/her email address on the website, please advise us so.

4. Get admission guidelines and application forms

Each entrance examination has its own Admission Guidelines and Application Forms. The distribution start time for most programs should be around early MAY annually though it may be different depending on the programs or selections. Please make sure the when for the distribution in the Annual Entrance Examination Schedules, and then make a request to us. You cannot receive them before the distribution start. Please click here for more details.
Some admission guidelines and application forms in print for the prescribed special selections are not available to receive from us, which are only on the website and we do not prepare paper medium for. You may download the guidelines and application forms from the website for the application use.

5. Request for judging applicant's qualification to take the entrance exam

Some applicants need this procedure before the deadline for it. Please refer to the Admission Guidelines in detail. If you should follow it miss it, you cannot submit the regular applications later. Master’s program’s applicants who graduated or expect to graduate from a four-year university in Japan, do not need to follow it. Doctoral program’s applicants who hold the master’s degree, do not need to follow it.

6. Prepare TOEIC/TOEFL score for the master's applicants

Most of the master’s programs require TOEIC or TOEFL score certificate at the time of admission application submission. You cannot submit a photocopy only without an original and official score certificate, a downloaded one, submission or exchange of the score certificates after the application deadline, or the one which has passed its expiration date written in the admission guidelines.
Doctoral program’s applicants do not need to submit the score.
Please see Topics for Advance Notice posted on the website as of Oct 8, 2021.

7. Pay examination fee

The amount of the examination fee is JPY 30,000 for all of the programs and applicants despite of living in Japan or overseas. Payment method differs depending on the programs and domestic or overseas applicants. For details, see the guidelines.

8. Submit paper application

Please read carefully your chosen admission guidelines, prepare all the required documents, certificates, TOEIC/TOEFL score and other materials, and submit them to us IN PERSON or by registered mail for domestic application before the same application deadline for either way. Overseas applicants may send them to us by EMS (express mail service) with tracking system. The applications may not be accepted after the deadline. Paper application is only acceptable for all the admissions. Online or Email application is not available. Applicants may not submit two or more applications to the graduate school at the same time.
You will receive Admission Ticket for Examination (Juken-hyo) with application code by mail or EMS around ten days after the application deadlines. Please refer to the admission guidelines for more details.

9. Take an entrance exam

Please refer to the admission guidelines for more details. You need to hold the Admission Ticket for Examination (Juken-hyo) with you during the entrance exam.

10. Receive a Letter of Notification of Acceptance

Successfully accepted applicants may receive a Letter of Notification of Acceptance (Gokaku-tsuchisho) sent promptly by a registered mail with tracking system (which is the delivery system by hand, a storage limitation may be around a week at the post office) or EMS (express mail service) with tracking system for overseas applicants on the day of announcement of examination results. Please refer to the admission guidelines for more details.

11. Receive papers for entrance procedures

Successfully accepted applicants may receive a package of papers for the entrance procedures such as guidelines, submission forms and others by a Letter Pack or a simple registered mail* with tracking system for domestic applicants, and EMS (Express Mail Service) with tracking system for overseas applicants;

  • October admissions: around early September with a Letter of Notification of Acceptance (Gokaku-tsuchisho)
  • April admissions: around between late January and mid-February

Simple registered mail*:
which is the delivery system by hand. When you are out and find a deivery notice left in your mail box or at the front door, you need to contact them about redelivery according to the delivery notice. A storage limitation of the item may be around a week at the post office.

12. Complete entrance procedures

Successfully accepted applicants must complete the entrance procedures in the prescribed period.
Completing the entrance procedures should be fulfilled all the followings;
(1) payment of admission fee (paid only once at the time of matriculation),
(2) submission of required papers and
(3) receipt of a University Admission Permission Letter (called Nyugaku-kyokasho) that should be issued only during the entrance procedures period.
Those who would fail to complete the procedures in the prescribed period cannot enter the university. The Letter of Notification of Acceptance or the Admission Ticket with the application code will be needed for administrative processing upon the procedures. Please read and check the papers (item #11 above) for preparation.

  • October admissions: around the middle of September
  • April admissions: around the middle of March

Now you are finally ready to join us at Chiba University!