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≪Important≫
Please be informed that there is a correction of the login procedure as following about the Accident Insurance for Students Pursuing Education and Research (Gakkensai) who will enroll in Graduate School of Science and Engineering（Engineering courses only) in April 2025.
【Relevant Section】
・Entrance Procedures Guidebook（For Graduate School Entrance） P9
・Entrance Procedures Guidebook（Graduate・International Student<Japanese>） P10
・Entrance Procedures Guidebook（Graduate<English>） P10
【Correction Section】
・Accident Insurance for Students Pursuing Education and Research (Gakkensai) System「e-apply Service」, you need log in your exam number and date of birth.
【Correction details】
（Before Corrections）×
（1）Logging in requires the last two digits of your year of entry (Western calendar) + your exam number . The premium to pay is displayed after you log in.
（After Corrections）○
（1）Logging in requires your date of birth + your exam number . The premium to pay is displayed after you log in.
【Note】
This correction is just only for the students who will enroll to Engineering courses of Graduate School of Science and Engineering.
Additional documents for applicants in ENGINEERING fields required by the Graduate School
There may be some changes in the below information before the entrance procedures period. You should recheck the updated information before submission.
Download and print out, then submit the below documents by each deadline with/after the submission of the STEP 1 documents.
| Document | File | Applicant type | Deadline | Submit to | ||
|---|---|---|---|---|---|---|
| Japanese | Non-Japanese with visa of | |||||
| Student | Others | |||||
| 1. Course plan for MASTER’S student of Graduate School of Science and Engineering, Research guidance plan for Graduate School of Science and Engineering |
✔ | ✔ | ✔ | April 25, 2025 | Your academic advisor | |
| 2. Course plan for DOCTORAL student of Graduate School of Science and Engineering, Research guidance plan for Graduate School of Science and Engineering |
✔ | ✔ | ✔ | |||
| 3. Research Ethics Education (e-learning)* | ✔ | ✔ | ✔ | |||
| 4. 学内に保管されている資料等の取扱いに関する同意書 (Japanese version available: Consent form for the handling of materials and others that are in safekeeping in the university) |
✔ | ✔ | ✔ | |||
| 5. Information Sheet of Passport and Residence Card* | N/A | ✔ | ✔ | The final day of entrance procedures period | Graduate Student Affairs Unit | |
| 6. The International Student Survey* | N/A | ✔ | ✔ | |||
| 7. Temporary departure from Japan, Change/ Registration of your address/contact information in Japan* |
N/A | ✔ | ✔ | Submit each time. | ||
| 8. 海外渡航届* (Overseas Travel Notification) |
✔ | ✔ | ✔ | |||
| 誓約書（日本語・英語版） (Pledge for Study Abroad (for Individual Travel)) |
||||||
| 9. 渡航情報報告シート* (Travel Information Report Sheet) |
✔ | ✔ | ✔ | |||
| 10. 長期履修学生制度について* (Japanese version available: System of completion of curricula in longer term for the applicable students only) |
✔ | N/A | ✔ | The final day of entrance procedures period | ||
Note
3*: You need your NEW Student ID Card Number that will be issued in April, for your ID and password to log in.
After completing the course of APRIN e-learning program, get a CCR (Course Completion Report) issued, and then submit it with the above sheet 1 or 2, the “Course plan” to your academic advisor.
5* and 6*: Those who live currently outside Japan, should submit us the sheets AFTER arriving in Japan and receiving a Residence Card.
Residence Card (called Zairyu Card):
It is a card issued to foreign nationals residing legally in Japan for the mid to long-term who have resident status, by Japanese Government at the arrival airport in Japan.
7*: Each sheet should be submitted us every time you leave Japan or change residence.
8* and 9*: Each sheet should be submitted us every time you leave Japan.
9* ※Please ask your academic advisor to fill out the "Overseas Travel Information Sheet".
10*: In advance, you should discuss with your academic advisor about the matter, request us the application form and submit us the one.